Grant Administrator

SUMMIT COUNTY COURT OF COMMON PLEAS, GENERAL DIVISION

POSITION SUMMARY:

Responsible for preparation of proposals and grant applications, and performance of professional and administrative work in researching, identifying, developing and responding to public and private grant opportunities including administration of successful grant awards. Grant administration includes, but is not limited to tracking performance measures, preparation of financial reports, grant agreements, status/progress reports, and monitoring compliance with grant provisions.  As a Court Executive Office staff member performs other duties related to court administration and special projects (e.g., preparation of the Annual Report) and may be cross-trained to assist with other departmental duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties are normal for this position and are intended to describe the general nature and level of work being performed by individuals assigned this classification.  They are not an exhaustive list of all duties to be performed.  Other duties may be assigned.

  1. Research and identify government and private funding opportunities, and distribute information on current grant opportunities to the Court.
  2. Prepare grant proposals and supporting documents that are well written, researched, documented, and timely submitted in response to solicitations.
  3. Serve as a Court Liaison to all funding agencies and organizations.
  4. Serves as primary contact for grant writing and administration for Summit County Common Pleas Court.
  5. Acquire and maintain up-to-date knowledge of funding from federal, state and local programs and submission deadlines for applications that are relevant to the Court and Court programs. Maintain a funding calendar of activities.
  6. Initiate meetings and identify appropriate staff members to become the grant development and grant review committee when preparing proposals and grant applications.
  7. Coordinate writing and budget development at the pre-award stage of the proposal.
  8. Work with Judges and Department Managers to identify funding needs and develop a grant funded strategy for submitting proposals.
  9. Coordinate and complete paperwork, electronic registration and submission necessary for proposals and grants.
  10. Develop and maintain a central depository of the boilerplate language of information on the Court, Court Programs, Court projects, Court data, past grant proposals, and funding records for the Court.
  11. Coordinates the evaluation of outcomes for each grant; develops tools or systems to collect outcome data.
  12. Establishes the fiscal monitoring of approved grants to ensure quality assurance throughout all processes by reviewing available funds in compliance with state and federal procedures.
  13. Maintains all required records for grant compliance. Identifies and resolves noncompliance issues.
  14. Conducts internal audits and prepares outcome reports for grant compliance; conducts internal audits and prepares the reporting documentation for state and federal grants; provides scheduled progress and activity reports.
  15. Conducts training on regulations, requirements, application procedures, and/or project administration. Monitors and tracks grant expenditures; prepares progress and activity reports and/or billings.
  16. Request and review scoring documentation on all grants submitted in order to identify strengths and weaknesses in grant submittals to improve upon future applications.

QUALIFICATION STANDARDS:

To be qualified for appointment as the Grant Writer/Administrator, a candidate must hold a bachelor’s degree from an accredited college or university in English, creative writing, public or business administration or a related field with a minimum of three to five years of experience and a proven track record in grant writing, reviewing, managing and/or administering grants is required. Experience in SAMHSA, DOJ, BJA is preferred.  Previous experience must demonstrate a proven record of accomplishments in securing new funding opportunities.  Must have a comprehensive knowledge of research.

KNOWLEDGE, SKILLS, AND ABILITIES:

Requires the ability to manage multiple priorities, to deal with a large number of variables, and to determine specific action. Must be able to define problems, collect data, establish facts, draw valid conclusions, and make recommendations for action.

Requires the ability to manage multiple priorities, to deal with a large number of variables, and to determine specific action. Must be able to define problems, collect data, establish facts, draw valid conclusions, and make recommendations for action.

Requires a minimum of three years’ experience working with grant administration including managing budgets.

Requires strong organizational skills with the ability to implement systems and follow-up processes.

The ability to communicate effectively, both verbally and in writing, to establish positive public relations and to interact effectively with judges, attorneys, supervisors, co-workers, and the public.

Requires excellent oral and written communications, interpersonal, negotiation project planning, judgment, leadership, decision-making, analysis, and problem-solving skills.

Requires the ability to produce work within tight time constraints. Ability to meet multiple deadlines and deal with shifting priorities.  Ability to effectively work under pressure.

Knowledge of and skills with Microsoft platform, including Word and Excel spreadsheets.  Must have the ability to use required internet applications for grant filing and administration.

Requires alertness, concentration, and attention to detail to ensure accuracy when typing, filing, proofreading, and replying to inquiries.

PHYSICAL ABILITY:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee is regularly required to use hands and fingers to feel objects, tools or controls and to talk or hear.  The employee frequently is required to sit.
  • The employee is occasionally requested to stand and/or walk and reach with hands.  The employee must occasionally lift and/or move up to 10 pounds

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time position, and regular hours of work and days are Monday through Friday 8:00 a.m. – 4:00 p.m.; however, this position may require some evening and weekend work.

 

CLASSIFICATION:  Unclassified

SALARY RANGE:  Salary Commensurate with Experience

DURATION OF EMPLOYMENT:   Full-time employment following successful completion of 180-day probationary period

LOCALE OF EMPLOYMENT:  Summit County Courthouse, Akron, Ohio

PRE-EMPLOYMENT TESTING REQUIREMENTS:  Criminal Background Check; Pre-employment Drug and Alcohol Testing

APPLICATION:  Letter of Interest and Resume must be sent via email in word/pdf format to [email protected].

POSTING DATE:  June 30, 2017.  Applications accepted until filled.


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